AuctionGate | Logistic CRM system - Site page "Finance Settings"

Section "Cashiers"

In the "Cash desks" section there is a search line and a tabular area where the whole list of cash desks is displayed. This section is intended for creating, editing and deleting a cash register.

Figure 1 -Finance Settings page

In the "Cash desks" section the search is performed by the name of the cash desk (Figure 1 , Index 2). Enter the name in the search line and press the button located in the search bar or press the "Enter" key on the keyboard. As a result, the found records will be displayed in the tabular area on the page.

To clear the search window and reset the filter, click on the button.

To create a cash register, click on the "Create" button (Figure 1, Index 1). After that, in the opened "Cash register" window (Figure 2), fill in the fields:

• "Name" - enter the name of the cash register;

• "Initial balance" - enter the amount of the initial balance on the account

Note: By default, the cash register will be marked as active (Figure 2, Index 1). If you uncheck the box, this cash register will not appear in the list of cash registers when creating a transaction.

To save the data, click on the "Save" button, if canceled, click on the "Close" button.

As a result of the actions performed, a new cash register will be created and displayed in the table area (Figure 1, Index 3).

Figure 2 - "Cashiers" window

In order to edit the cash register data, click on the button , which is located on the right side of the record in the table area. After that the "Cash register" window will open (Figure 2), data changes in which are performed in the same way as when creating (see above).

In order to delete a cash register, click on the button located on the right side of the record in the table area. As a result of this action the cash register will be deleted from the table area.

Note: If financial transactions have been performed on a cash register, it is impossible to delete such a register due to data integrity preservation.

Categories section

The "Categories" section contains a search line and a table displaying the whole list of categories. This section is intended for creating, editing and deleting categories of financial transactions.

This section is searched by category name (Figure 3, Index 2). Enter the name in the search bar and press the button located in the search bar or press the "Enter" key on the keyboard. As a result, the found records will be displayed in the table on the page.

To clear the search window and reset the filter, click on the button.

To create a category, click on the "Create" button (Figure 3, Index 1). As a result, in the "Categories" window that opens (Figure 4), enter a name for the category.

Note: By default, the financial category will be marked as active (Figure 4, Index 1). If you uncheck the box, this category will not appear in the list of financial categories when creating a transaction.  

To save the data, click on the "Save" button, if canceled, click on the "Close" button.

As a result of the actions performed, a new financial category will be created and displayed in the table (Figure 3, Index 3).

Figure 3 -Categories section

Figure 4 -Categories window

In order to edit a category, click on the button, which is located on the right side of the record in the table. This will open the "Categories" window (Figure 4), where data changes are performed in the same way as when creating (see above).

In order to delete a category, click on the button , which is located on the right side of the record in the table. As a result of this action, the financial category will be deleted from the table.

Section "Counterparties"

The "Counterparties" section contains a search line and a table that displays the entire list of counterparties, as well as clients. This section is intended for creating, editing and deleting counterparties.

In this section the search is performed by counterparty name (Figure 5, Index 2). Enter the client's name in the search bar and click the button located in the search bar or press the "Enter" key on the keyboard. As a result, the found records will be displayed in the table on the page.

To clear the search window and reset the filter, click on the button.

To create a counterparty, click on the "Create" button (Figure 5, Index 1). As a result, in the opened "Counterparties" window (Figure 6) enter the name of the counterparty.

To save the data, click on the "Save" button, if canceled, click on the "Close" button.

As a result of the actions performed, a new counterparty will be created and displayed in the table (Figure 5, Index 3).

Figure 5 -Contractors section

Figure 6 - "Counterparties" window

To edit the name of the counterparty, click on the button , which is located on the right side of the record in the table. This will open the "Counterparties" window (Figure 6), where data changes are performed in the same way as when creating (see above).

Note: The ability to edit data is available only for counterparties. To change the client's name, go to the "Clients" page of the site.

In order to delete a counterparty, click on the button located on the right side of the record in the table. As a result of this action the counterparty will be deleted from the table.

Note: Deleting a counterparty will also delete all related financial transactions. Deleting a client is possible only after deleting this client on the Clients page of the website.

Settings section

In the "Settings" section there is a functionality that allows you to grant the client payment rights and set the number of days to pay the invoice.

To authorize the payment of an invoice, the "On" checkbox should be selected, in this case the user with the client role will have the opportunity to pay the invoice himself, the "Off" checkbox leaves the right to pay the invoice only to the user with the owner role (Figure 7/Index 1)

To set the number of days to pay the invoice, use the keyboard to enter the required number of days and press the "Save" button. As a result, the invoice issued to the client for payment will be considered overdue after the specified period expires.

Figure 7 - Settings section